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Forms
Travel Forms
Itemized Schedule of Travel Expenses (ISTE)
This form is prepared by the traveler returning from State travel within 5 business days to recover expenditures paid by the travel. Please review the ISTE instructions and make sure everything is accurate and complete, then submit the completed ISTE form with all itemized receipts in order by expenditure incurred combined in 1 pdf document and send to PRC.invoices@state.nm.us
IPR For Travel
This Travel and Training form may be used for Lodging and flight costs to be paid by the PRC on behalf of an employee on state travel. Please submit the completed form to Molly Chavez & Miranda Mascarenas for budget approval.
Mileage Rate Calendar Year 2023
This Form shows that PRC travelers are allowed to recover mileage in the per diem column on the ISTE form.
Purchasing/Procurement Forms
State of New Mexico Substitute W9 Form
This form is used when your proposed supplier/vendor for a good service is NOT active on the State’s Vendor List. Please have your supplier/vendor complete this form, verify it for accuracy and completion, then send it to PRC.W9@state.nm.us
PRC IPR Form
This Internal Purchase Request (IPR) form will be required by ASD for the procurement of goods and general services. Please submit the completed form to Molly Chavez & Miranda Mascarenas for budget approval.
PRC IPR 2-pages Form
This Internal Purchase Request (IPR) 2 pages form is an extended version of the IPR form, required by ASD for the procurement of goods and general services. Please submit the completed form to Molly Chavez & Miranda Mascarenas for budget approval.
Purchase Orders
These are accessible via Share Financial. Instructions for submitting Purchase Orders via Share are available here. Please make sure your purchase complies with State Purchasing requirements here. Please submit Purchase Order requests to PRC.PurchaseOrders@state.nm.us
Invoices
Invoices that are approved for payment should be marked with the date, approved to pay and name and sent to PRC.Invoices@state.nm.us
Contracts
Please submit your general contract request to PRC.Contracts@state.nm.us
Below are the forms/templates:
Fleet Forms
Vehicle Mileage Log
This form are to be completed by Staff are assigned a State Vehicle for usage on State Business as per the PRC Vehicle Use Memo. Completed vehicle logs should be submitted by the 5th of each month for the prior month to PRC.Fleet@state.nm.us
Operating a State Vehicle out of State Request
Please email the date and purpose of trip along with vehicle G plate to PRC.Fleet@state.nm.us at least 5 days before proposed travel.
Information Technology (IT)
Please send all IT work orders and inquires to PRC.Helpdesk@state.nm.us